Your NUMBRS are somewhere in here.
Receipts in a drawer. Invoices in three inboxes. A spreadsheet nobody trusts. A letter from the CRA you have not opened yet. Most businesses start here. A lot of them stay.
We pick up every piece.
Bank feeds, bills, payroll, tax filings. Nothing gets to sit in a pile, because the pile is where the surprises come from.
Then we put it in order.
Reconciled every month. Coded the same way every time. Checked by a person who knows your business, not by a template.
And you get to see it clearly.
Live financials for every company you own, in one place, on your phone if you like. Goodbye, paperwork. Hello, clean desk.
Good books. A much better view.
Real people doing the financial work. Software that lets you see it.
01Full-cycle bookkeeping
The day-to-day, taken care of.
We keep each company’s QuickBooks Online file up to date, reconcile the accounts and bring the group together at month-end.
Each entity. Properly accounted for.
02Accounts payable
Send the bill. We’ll take it from there.
Email a bill or snap a photo. It moves through coding, approval and posting to QuickBooks in the Hub, with duplicate detection built in.
One inbox. Through to approval.
03Month-end & reporting
Know what closed. And what hasn’t.
Financial statements, cash-flow reporting and KPI tracking, with recurring work tracked in the Hub. See what’s done and what’s waiting on you.
The numbers and the work behind them.
04Multi-entity reporting
One company, or the whole picture.
Compare performance across your group, follow twelve-month trends and look at consolidated results without stitching spreadsheets together.
From the detail to the group view.
Also on the ledgerPayroll · Tax registrations · Catch-up bookkeeping · Year-end handoff
| Service | What it means for you | Cadence |
|---|---|---|
| Payroll | Paid right, on the day.Pay runs, source deductions and remittances handled on schedule, with the year-end slips to match. | Per pay run |
| Tax registrations | Nothing late.HST, PST and WSIB filings tracked on one calendar, so a due date does not sneak up on you. | Per filing |
| Catch-up bookkeeping | Behind is fixable.Behind by a few months, or a few years? We import the history, rebuild the books and bring you current. | One time |
| Year-end handoff | A clean file, not a shoebox.Reconciled books and yearly summaries go to your accountant, and we answer their questions while your taxes are prepared. | Annual |
Meet your new point of view.
Every NUMBRS client gets a login to the Hub, the client portal we built ourselves. Open it and your monthly financials, your bills waiting for approval and the questions you have asked us are all in one place, current as of this morning.
- Financials for every company you own, plus the group total.
- Bills to approve, with the invoice sitting right beside the numbers.
- A message thread with us, attached to the page you were looking at.
- A camera button. Snap a receipt and it is in the queue.
Your portfolio
Illustrative month. CAD. Sample figures.
Revenue$554,000
Operating margin26%
Cash position$412,500
| Company | Revenue | Margin | Trend |
|---|---|---|---|
| Holding companyHolding company | $142,000 | 31% | |
| Dental clinicDental clinic | $186,000 | 26% | |
| Contracting companyGeneral contractor | $128,000 | 24% | |
| Retail shopTwo locations | $98,000 | 22% |
The real in real time. QuickBooks data syncs nightly.Your books are managed by the NUMBRS team.
Illustrative preview. Sample companies and figures, not client data.
Your business grew. Your view of it should too.
Most of our clients run more than one company at once. An operating business or two, a holding company, a building, the odd side project. Everything we do starts there, from how we code one bill to how the Hub adds a whole group up into one number. We handle your NUMBRS. You handle your business.
How working with us goes.
You watched the short version at the top of the page. This is what each stage looks like in practice.
Noise
We get to know you
A first call about your companies, your systems and what you want to see each month. We start learning your business right away.
Gather
We get you set up
We review your current books and processes, connect QuickBooks, your bank feeds and a bills inbox, then agree on a plan and a timeline. Usually 7 to 10 business days.
Order
We get you balanced
Every transaction recorded and reconciled, every month closed, and your financials posted to the Hub by the date we agreed.
Clear
We stay in touch
Questions go both ways through the Hub. At tax time we hand clean books to your accountant and answer whatever they ask.
The NUMBR crunchers.
A small team of bookkeepers who like the technology side as much as the ledger side. We work remotely and in the cloud, so your books are current wherever we happen to be.
Anna Carey
Founder and CEO
Nearly twenty years of bookkeeping and financial controllership. She founded NUMBRS so owners could understand the numbers behind their business, then built the Hub so they could see them without asking.
Jennifer Glenney
Bookkeeping Associate
Collects your financial data and turns it into accounts that make sense. The reason our clients stay organized.
Crystal Van Goethem
Bookkeeping Associate
Weekly, monthly, quarterly and full-cycle bookkeeping, brought up to date quickly and accurately.
Morgan Carey
Chief Technical Officer
Runs the equipment, the back office and the security around your data, so the bookkeepers can work without interruption.
A partnership for the modern accountant.
If you prepare year-end for owner-managed businesses, we are the bookkeepers you want underneath you. We keep the day-to-day books in QuickBooks Online, reconciled every month and coded the same way every time.
At year-end you get clean, reconciled files and yearly summaries, not a shoebox. We stay on hand to answer your questions while the return is being prepared.
We do not offer partial accounting or tax filing, so we are never competing for your client. We just make their file the easy one on your desk.
Book a callQuestions we get asked.
Do you work on site or remotely?
Remotely. Our work is cloud based, so we do not need a desk at your office and you do not pay for one. Everything you need to see is in the Hub, and everything you need to ask us goes through it too.
How long does it take to get set up?
Usually 7 to 10 business days from the first call to a working setup. If your books are behind it takes longer, and we tell you the timeline once we have looked at them.
Can I keep my existing QuickBooks Online account?
Yes. Add us as a user and we work in your file. If you are new to QuickBooks, we set the account up for you.
My books are behind. Can you catch me up?
Yes. We import the history, rebuild the books and bring you current before the monthly rhythm starts.
Do I have to hand you my receipts?
No. Bank transactions come straight from your bank feed. Bills and receipts can be emailed to us or photographed from your phone through the Hub. Keep the paper originals on file, because the CRA can still ask for them.
What is the difference between a bookkeeper and an accountant?
A bookkeeper records and organizes your transactions and keeps your books current. An accountant interprets and reports on them, and handles your tax matters. You need both, and we work closely with yours.
Do you file taxes or do partial accounting?
No to both. We keep complete books and hand clean, reconciled statements to your accountant for tax filing, then answer their questions while the return is prepared. Partial accounting costs more and ends up less accurate, so we do not offer it.
Accrual or cash-based bookkeeping?
Accrual, for almost everyone. Income is recorded in the period it was earned and expenses in the period they were incurred, whether or not the cash has moved yet. The Canada Revenue Agency only allows cash-based reporting for farmers, fishers and self-employed commission agents.
Is support included?
Yes. Email, phone, or a message in the Hub attached to the page you have a question about. Support is part of the service, not an add-on.
Let's look at your books.
Bring them in whatever state they are in. That is usually where the useful conversation starts.
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